Tag Archives: closing coordination

Agents! End the Spin and Win!

  By Patty | October 7, 2010 - 1:49 pm |
Leave a comment

Are you stressed…burned out? Are you juggling too many balls in the air at once? Are you starting to resemble a “Plate Spinner” from a circus act? Do you find yourself running from one project to another to keep everything moving and everyone happy? Is it getting harder and harder to maintain peak performance without dropping the ball? Do you have a clue how much your time is worth?

This economy is forcing us all to do more with fewer resources and the result is our businesses are suffering, not only from the economic downturn but from our inability to keep the plates spinning. Agents, it’s time to end the spin and win! It’s time to hire a Real Estate Virtual Assistant!

What exactly is a Real Estate Virtual Assistant?

In a nutshell, Real Estate Virtual Assistants are independent specialists who outsource their services and are only paid for the time they spend on the specific task. It appears that as the “unemployment rate” for full- or part-time assistants has increased, the “employment rate” for Virtual Assistants has increased. The reasons for this are simple…

1. You only pay for the time spent on the task. This doesn’t include bathroom or smoke breaks, lunch or any other time spent doing something else besides the job at hand.

2. Real Estate Virtual Assistants (REVAs) specialize in real estate-related functions, such as website design, social media, marketing, closing coordination, email traffic, mail-outs, drip campaigns and many other services.

3. You don’t pay for health insurance, unemployment insurance or state and federal taxes.

4. You only use a REVA when and for as long as you need them.

5. REVA’s have all of the latest technology at their disposal including computers, fax machines, scanners, etc. all at no cost to you!

Don’t wait until all your plates start crashing to the ground and your business begins to lose momentum. Call me, Patty Griffin Keller at AnotherME™ (770.414.9393), and I will be happy to answer all your questions regarding the professional and courteous services we can provide for you. In the meantime, please visit our website at AnotherME.com.

Photo courtesy of bark

Under Contract… Are your Clients Out of Sight and Out of Mind?

  By Patty | August 4, 2009 - 10:22 am |
Leave a comment

Transaction Coordination, Contract to Close, Closing Coordination, Transaction Management… Whatever you call it, this is the one service you should consider adding to your business.

Business Man

One of the challenges facing many agents today is keeping the paperwork and communications flowing during the closing process. When you’re out with new clients and can’t respond to calls or emails until the evening or the next day, the closing process for your Under Contract clients has been slowed down or sometimes derailed.

A Transaction Coordinator is on the job and working for you. She will be responding to those emails and phone calls during the day and making sure that everyone is “doing their job!” Then you can focus on new clients while still providing excellent service to your clients who are under contract.

Coaches and brokers recommend adding a Transaction Coordinator to your team when you are handling at least 20-24 sides per year.  A Virtual Closing Coordinator just makes sense.  Most Virtual Transaction Coordinators charge a flat fee per contract, paid at the closing.  No overhead, no additional phones or computers to buy and no salary.  Just pay as you produce!

Your Transaction Coordinator/Closing Coordinator is responsible for managing the process and deadlines, monitoring the progress, following up, communicating with all the parties in the transaction, and assisting your clients through the closing process.  When you stop and think about it, there can be up to 12 parties involved in just one deal: buyers and sellers, co-op agents, escrow companies, title companies, closing attorneys, appraisers, inspectors and don’t forget the loan officers and processors.  And with today’s market, deals are taking longer and are a bit more complicated!

Closing table conversation

The bottom line…  when you get to the closing table and everything has fallen into place, then you look good and your clients are happy!  Happy clients equal more referrals!

Delegate So You Can Celebrate

  By Patty | November 24, 2008 - 3:06 pm |
Leave a comment

As a real estate professional, you know that during the holiday season, your business begins to taper off while the stress of your personal life builds up.

Have you done your holiday shopping yet? What about wrapping all the presents? Which parties, company get-togethers, school functions and family gatherings will you attend? And of course, you’ve got to send your holiday cards, calendars and gift items to clients and prospects, as well as your family and friends.AnotherME Virtual Assistants

Back to your business… With the phone not ringing quite as much, this is the best  time of the year to take on all those administrative tasks you’ve been meaning to do; like working on your 2009 marketing plan, updating your contact database (crucial for holiday cards), revising your listing presentation, updating your buyers’ packet. Are your Listing and Closing checklists up to date? Do you have a “New Client Information” form?  Now’s the time to create one! (this is a great way to gather birthdays and email addresses)  Or perhaps get to work on that email campaign you’ve been putting off.

The holidays are for family and fun… and the perfect time to delegate those administrative tasks so that you can enjoy the season and all the special occasions. It’s a good time to start working with a Virtual Assistant who can  handle all the above-mentioned tasks, plus mailing cards and calendars. If you’ve hesitated in the past, why not prepare for the New Year by calling AnotherME and “Delegate so you can Celebrate!”

Let AnotherME help you put the “Happy” back in “Happy Holidays.”